A project charter is a great tool to use that allows you to bring in your project sponsor and/or other key stakeholders to find the business case for the IT project. This tool excels at moving the IT project ball down the field by defining the project and the resources that you require.
Introduction
A project charter is a great tool to use that allows you to bring in your project sponsor and/or other key stakeholders to find the business case for the IT project. This tool excels at moving the IT project ball down the field by defining the project and the resources that you require.
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Transcript
In the previous video we talked a little bit about some of the pools of talent, um, from either you can pull from a vendor, you can pull from consultant, you can pull from your internal employees.
What we really want to do is to find what resources we actually need. A project charter is a great tool to do that. You bring in your project sponsor or some of the folks that had been involved in helping to find the business case for the IT project and the project charter really starts to move the ball down the field and to defining the project and the resources that you need.
So here on the screen you can see we have a typical project charter. Sometimes it can be a three pager or sometimes it can be 30 pages depending on how complex the project is. But in a project charter at a high level, you really want to just define the project, background, the overview, milestones and so forth. Kind of define the project in a bit more detail. Some of the goals, objectives, the vision.
You then start to break down the project, at least at a high level, and to some of the key phases, the key goals and objectives of the project in defining the project organization. This is a critical part that that project charter will help to define as what are the right team members.
So if I click on the project charter, the first thing you want to do is define your work teams. Just want to break it down who are all the teams that are involved, who’s the project sponsor, who are the project members and what are the teams that are involved in in developing and implementing this project.
From that, you then want to roll into who are the key roles, what are the key roles and what are their responsibilities. It’s all really high level. You don’t have to make a career out of it. It’s just a quick high-level roles, responsibilities, but the thing that’s really most important that we include when we pull together a project charter, we also define the FTE full-time equivalent.
How much time is needed to be dedicated to the project by that resource? That’s a critical piece of information that we always include in our project charters because it helps you to define how much you actually need because what oftentimes happens is you’ll have either a vendor or internal employee that you thought might be able to be full time or partially dedicated, but when you do your due diligence, it might come clear that they’re not able to be fully dedicated to the project, partially whatever’s needed based on the project charter.
This helps you to define clearly what you need and how much of what you need and our second video in our third video, excuse me, we’re going to focus then on the requisition form and how you would pull out the skills and the knowledge and skills that are needed from each one of these resources.
